FAQ

General
Why should I enter a document into KOPS that has already appeared in a print journal or a book?

Since 2008, the University of Konstanz together with KOPS has been creating a university bibliography that lists all publications of the University of Konstanz. All university members are therefore invited to enter their publications into KOPS, if possible with full text. Data that has been entered into KOPS is also used as base data for evaluation reports. By making your publications available in KOPS you reach a wide audience. Unlike entering documents into a "private" homepage, for example, KOPS has the advantage that the texts are "quotable" (with a stable Internet address). For this purpose, every document archived in KOPS is given a permanent Uniform Resource Name that guarantees the text can be found in the long term under this address. Your documents will be found in KOPS by search engines, but also in databases and thus repeatedly found.

Who can enter their documents into KOPS?

Any members (teachers, students and researchers) at the University of Konstanz can enter their document into KOPS using the registration form.

Which documents are allowed to be entered into KOPS?

  • Current publications and copies of previously published documents by members of the University of Konstanz with scientific content,
  • publication series of the University of Konstanz,
  • publications and publication series such as compilations, conference papers, research reports, journals (e-journals) or series published by members of the University of Konstanz,
  • documents whose disclosure is required by examination regulations (theses and dissertations),
  • publications and publication series of institutions and individuals associated with the University of Konstanz,
  • theses of students from the University of Konstanz such as Diplom, exam, Bachelor's, Magister or Master's theses,
  • documents of scientific relevance in the context of regional and national collective tasks of the Library of the University of Konstanz.

How can documents be entered into KOPS?

Any member of the University of Konstanz may do so. First, the prepared document must be saved on the local computer and the appropriate registration form called up.

There are three ways to enter the data into KOPS that describes a publication (title, author, year ...):

  1. Default mode submission: The information can be manually entered in the registration form.
  2. Start Submission with digital identifier: The information on the publication can be uploaded by entering an identifier (DOI, ArXiv ID or PubMed ID) and then adding supplementing information.
  3. Upload a file: The third option is to upload data for several publications at the same time. For example, a locally stored BibTex file is uploaded to KOPS. The publication data is transferred and can then be supplemented in KOPS.

After entering the data describing the publication, the full text of the publication can be uploaded to KOPS.

By uploading the document and the information, they are transferred into a buffer where they are controlled by employees of the university library and then released.

When will the publication be available online?

After being checked by the library staff, the document is released and the author is automatically informed by email..

Can you export publication data?

You can download the bibliographic information of a publication via "export metadata in BibTeX-format". You can directly import the data into reference management programmes such as EndNote or Citavi.

Are there any access statistics?

Every full text in KOPS is included in our statistics, which contains the number of data retrievals since October 2014.

In which databases, search engines and detection systems do the documents that are in KOPS appear?

KOPS documents e.g. are indexed by these search engines and databases:

Open Access-specific access:

General search engines:

KOPS can of course be found by all common Internet search engines. In particular, we try to index the KOPS documents via Google Scholar and other scientific search engines and make them findable.

Must the documents be prepared in any certain form before being entered into KOPS?

Text documents should be uploaded in a unified, platform-independent document format. This format is PDF (Portable Document Format), as it currently offers the most advantages.

Are publications in KOPS quotable?

Publications in KOPS are quotable, as for every publication with full text published in KOPS a permanent reference in form of a precise, persistent identifier is created. You can find this identifier as a clickable link on the intro page of the publication in the field "URI" (Uniform Resource Identifier). Via this link the full text publication is permanently available. Indicating the URI in other publications or lists of literature therefore is bibliographically as well as technically a full-fledged citation of the publication (see also "How shall I quote publications in KOPS?"). In addition to this, all stable identifiers are registered with the German National Library (DNB). In this way the DNB additionally confirms the availability of publications guaranteed by the University of Konstanz. The library of the University of Konstanz guarantees the administration and maintenance of the links.

Can I simply copy the address bar of my browser to link to the intro page for citations?

No! The URL you can see in the address bar of your browser is never the same as the URI! Only the URI of the publication is a citable reference! The URI always starts like this: "http://nbn-resolving.de/urn:", followed by the actual persistent identifier of the publication. The DNB then turns it into the URL visible in the address bar of the intro page of KOPS. This is why you can only use the URI indicated on the intro page for citations and not the URL from the address bar of your browser. (The URL is not quotable and might change any time for technical reasons). You can simply right click on the URI on the intro page to copy it to the clipboard in all usual browsers.

How shall I quote publications in KOPS?

Based on ISO Norm 690-2, you should quote electronic publications as follows.

  1. Example: Kollaboratives Wissensmanagement in Unternehmen : Indikatoren für Erfolg und Akzeptanz am Beispiel von Wikis [online] Konstanz, Univ., Diss., 2010 [quoted 23 Jan 2011] http://nbn-resolving.de/urn:nbn:de:bsz:352-opus-125343
  2. Example: Lorke, Andreas ; Probst, Wolfgang Nikolaus: In situ measurements of turbulence in fish shoals [online] First publ. in: Limnology and oceanography 55 (2010), 1, pp. 354-364 [quoted 21 Feb 2011] http://nbn-resolving.de/urn:nbn:de:bsz:352-opus-101738

The date in square brackets is the date the source was last accessed by the quoting person.

Legal
What does "my publishing company" allow?

Publishers usually claim the exclusive rights of use and state this in the author contract; in the case of such an agreement, you have lost your right of use. However, many publishers have become increasingly open to the self-archiving of scientific publications. The SHERPA/RoMEO list tells you what publishers allow in terms of archiving in repositories. However, it is not legally binding; in case of doubt, the publishing contract is binding.

According to the SHERPA/RoMEO List there are four different colour categories to which publishers are assigned in order to classify them in terms of Open Access self-archiving.

Green publishers

Can archive pre-print and post-print or publisher's version/PDF

Blue publishers

Can archive post-print (ie final draft post-refereeing) or publisher's version/PDF

Yellow publishers

Can archive pre-print (ie pre-refereeing)

White publishers Archiving not formally supported

Archiving not formally supported

Can documents in KOPS also be published somewhere else?

As intellectual creators of the documents, the authors possess under the Copyright Act all patent rights. When a document is first published in KOPS, the author grants a non-exclusive exploitation right to the Library of the University of Konstanz, i.e. he/she can publish the document anywhere else (e.g. in a scientific journal or as a monograph).

What legal issues must be considered, if you want to make a published monograph available digitally?

There is no legal foundation as to when a published monograph may be published elsewhere. The only rule that applies also for monographs is the rule pertaining to published documents pre-1995. For monographs published after December 31, 1994 it is wise to contact the publisher. In some cases, publishers may have already taken the monograph out of their programme or have no objection to the publication of the monograph in KOPS.

What legal issues must be considered for the first publication in KOPS?

If you are planning to publish a text in Open Access and in printed form at the same time, you should specify this in the publishing contract. Many publishers, for example University presses, already offer "hybrid publishing". Therefore, you should discuss the parallel Open Access publishing with the publishing company that will print your text: Some publishers have a very open mind about it since a parallel Open Access publication often promotes the sales of the printed version.

Information on Open Access

For detailed information on Open Access visit the information platform open-access.net

Can documents in KOPS be changed or deleted?

Finally published documents will not be changed or deleted. This guarantees the authenticity of the documents that are comparable with printed publications. Deletions can be performed only at the request of the author by a responsible member of the University Library, for example, if a parallel publication leads to conflicts with commercial publishers. If, as an exception, the deletion of a document is required, the DNB will continue to resolve the persistent URI (see also "Are publications in KOPS quotable?"), but it will no longer refer to the full text of the publication. The bibliographical information also will no longer be displayed. Instead, a page will appear informing the reader about the deletion. As the URI will remain, the information that the corresponding publication existed but was withdrawn will remain available. Excluded from the possibility to delete are dissertations, which were published to fulfil the publishing obligation specified in the PhD regulations. Should the author request a correction, he must enter the revised document anew. This corresponds to a new edition in printed publications.

How long do the documents remain available online?

There is no time limit as to the availability. The availability should be ensured for as long as possible. For this reason, KOPS works together with the German National Library.

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